At The University of Alabama, both the Office of the University Registrar (OUR) and the Office of
Institutional Research and Assessment (OIRA) receive many information requests from internal and external sources.
In responding to these requests, both offices follow this general understanding.
Requests to OIRA may be submitted here.
In the case that either office lacks sufficient time to conveniently address an information request, the
other office may assist by completing the request for the other.
It is important to remember that the University Registrar is the Family Educational Rights
and Privacy Act (FERPA) Officer for The University. Therefore, any questions of potential FERPA concerns must be reviewed by the Registrar before the information is released.
Request for student contact information and/or other data to be used in a research project must
first be approved by the Institutional Review Board (IRB). Once approval is obtained, the pdf approval document
issued by the IRB should be emailed to firstname.lastname@example.org following submission of the request form below.
For graduate students, please be sure to list your major professor - name, title, and email - to whom
the data may be released.
Third-party (non University) requests may find information on how to submit a data
request for directory information here .
Note: Data Request will normally take one to two weeks to process.
Indicates required fields
Please describe in detail the data that you wish to receive. Be specific with respect to semesters,
type of GPA, major(s), college(s), etc.
Please indicate the purpose for the data request, which must relate to performing an appropriate educational, research or administrative function for the University.
Aside from directory information, student data is protected by the Family Educational Rights and Privacy Act of 1974 (FERPA). You may only share this data with other University of Alabama personnel who have a need-to-know as part of their employment responsibilities, unless the third party and use was stated in the original data request sent to the Office of University Registrar. This data should only be stored on a secured University office computer, and never on a flash or other portable storage device unless password protected and encrypted. Data may only be shared through the UA email systems, and never through a third-party/external email system. In the event of a disclosure or loss of data, you will need to notify the Office of University Registrar and the Director of Information Security and Compliance as soon as possible.